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Selection & Recruitment

Job Title: Tender Executive

Department:  Tendering

Location: Lucknow, Uttar Pradesh, India

Reporting To: Tender Manager

Employment Type: Full-Time

Experience: 1–2 Years (Facility Management / Manpower Outsourcing / Government Tendering Preferred)

Salary: Rs.2.16 lpa to Rs.2.40 lpa

Qualification:

  • Graduate in Commerce, Business Administration, Management, or any relevant discipline.
  • MBA will be an added advantage.
  • Certification or hands-on experience in GeM Portal and e-Procurement is preferred.

Job Summary

The Tender Executive is responsible for managing the complete tender lifecycle for Facility Management Services, including Housekeeping, Security Services, Technical Maintenance, Horticulture and Manpower Outsourcing. The role involves identifying suitable tender opportunities, preparing technical and commercial bids, ensuring compliance with tender requirements, and coordinating with internal departments for timely submission.

Key Responsibilities

  • Monitor and identify business opportunities on GeM, CPPP, State e-Tender Portals, Railways, PSUs, and Municipal Corporations.
  • Review tender documents, eligibility criteria, scope of work, BOQ, and contractual terms.
  • Prepare and submit EOIs, RFPs, RFQs, technical bids, financial bids, and compliance documents.
  • Prepare cost estimates, manpower deployment plans, pricing sheets, and commercial proposals in coordination with HR, Operations, Finance, and Management.
  • Manage online tender submission using Digital Signature Certificate (DSC) within stipulated timelines.
  • Coordinate collection of statutory documents including:
    • GST Registration
    • PAN
    • EPF Registration
    • ESIC Registration
    • Labour License
    • ISO Certifications
    • Experience Certificates
    • Balance Sheets
    • Work Orders
  • Track corrigenda, amendments, bid opening dates, reverse auctions, and tender results.
  • Attend pre-bid meetings and respond to client queries and clarifications.
  • Maintain an updated database of active, submitted, awarded, and lost tenders.
  • Prepare MIS reports, tender trackers, and management dashboards.
  • Coordinate post-award documentation including Agreement Execution, Performance Bank Guarantee (PBG), Work Orders, and Contract Compliance.
  • Ensure adherence to Government procurement guidelines and company policies.

Required Skills

  • Strong knowledge of Government and Private Tendering Processes.
  • Hands-on experience with:
    • GeM Portal
    • CPP Portal
    • State e-Procurement Portals
    • Reverse Auction Process
  • Good understanding of Facility Management costing and manpower deployment.
  • Knowledge of Labour Laws, Minimum Wages, EPF, ESIC, Bonus, and statutory compliance.
  • Strong documentation, analytical, and communication skills.
  • Excellent proficiency in:
    • MS Excel (Advanced)
    • MS Word
    • PowerPoint
    • PDF Editing Tools
  • Ability to work under pressure and manage multiple deadlines simultaneously.

Key Competencies

  • Analytical Thinking
  • Attention to Detail
  • Time Management
  • Costing & Commercial Analysis
  • Negotiation Skills
  • Coordination & Follow-up
  • Problem Solving
  • Documentation Management

Preferred Industry Experience

  • Integrated Facility Management (IFM)
  • Housekeeping Services
  • Security Services
  • Technical Maintenance
  • Horticulture & Landscaping
  • Manpower Outsourcing
  • Government Contracting

Profile: - HR Executive- Payroll Compliances

Qualification: Graduate / MBA in HR preferred

Salary:- Up to 20k

Working Hours : 10 AM – 6 PM (Monday to Saturday)

Job location: Lucknow

 

Job responsibilities are as follows:

 

•           Prepare monthly Payroll and Salary processing.

•           Verify employee KYC and maintain personal records.

•           Co-ordinate with Site/Branch Manager for attendance.

•           Prepare and submit Monthly/Weekly MIS Report.

•           Ensure PF ,ESI, Bonus and Labour Law Compliances.

•           Handle employees’ queries related to salary and attendance.

                                  

Required Skills & Qualifications

  • 2–4 years of experience in Payroll.
  • Good knowledge of PF, ESIC, labour compliance, and payroll processing.
  • Strong command of MS Excel, VLOOKUP, Pivot Table and other formulas  .
  • Good communication and coordination skills
  • Knowledge of ERP/HRMS.

 

Profile :- Personal Assistant

Qualification : Graduate

Salary:- Rs.30k to Rs.40k per month

Working Hours : 10 AM – 6 PM (Monday to Saturday)

Job location: Delhi

 

Job responsibilities are as follows:

 

•           Maintenance of Calendars.

•           Follow-ups of messages and emails.

•           Draft Business Emails

•           Work efficiently on MS-Excel.

•           Knowledge of Facility Operations

•           Handling day-to-day office coordination work

                                  

Required Skills & Qualifications

  • 2–3 years of experience as Personal Assitant.
  • Good knowledge of English Language.
  • Strong command of MS Excel.
  • Good communication and coordination skills

Profile :- Marketing Executive

Qualification  : Graduate / MBA in Marketing preferred

Salary:- Rs.40k  to Rs. 50k per month

Working Hours : 10 AM – 6 PM (Monday to Saturday)

Job location: Maharashtra

 

Job responsibilities are as follows:

 

•           Conduct daily client visits and submit visit reports.

•           Attend client meetings and maintain regular follow-up.

•           Promote Housekeeping, Security Guards services.

•           Prepare Quotations, Presentations and Business Proposals

Required Skills & Qualifications

  • 3–5 years of experience in Business Development, Marketing and Business Promotion.
  • Good communication and coordination skills
  • Knowledge of Marketing Management

 

Job responsibilities are as follows:

 

Check critical IT systems and network connectivity.

Attend to user complaints and IT support requests.

Troubleshoot hardware, software, Windows, peripherals, printers, and network connectivity issues and resolution.

Monitor the status of IT assets under repair.

Check critical data backup status.

Coordinate with IT vendors and service providers.

Update asset, maintenance, and repair records.

Perform scheduled preventive maintenance activities.

Install/update required software and Windows updates.

Escalate unresolved critical issues to the concerned vendor or management

                                  

Required Skills & Qualifications

  • 1–2 years of experience 
  • Good communication and coordination skills

Qualification : B.Tech- Mechanical/ Electrical

Working Hours : 10 AM – 6 PM (Monday to Saturday)

Job location: Lucknow

 

Job responsibilities are as follows:

 

•           Upkeeping of day to day data of machine breakdown.

•           Execution of restoration of break down of machines in minimum possible time.

•           Vendor development for spares.

•           Maintaining the Record of machine mobilization.

Profile: - Billing Executive

Qualification: B.Sc., /B. Com/M. Com

Working Hours: 10 AM – 6 PM (Monday to Saturday)

Job location: Lucknow

Vacancy : 1

 

Job responsibilities are as follows:

 

•           Invoice generation on ERP.

•           E-Invoicing on Portal.

•           Prepare and issue accurate sales invoice, Tax invoice, credit note bills.

•           Account Receivables and follow up.

•           Timely update Collection.

•           Monitoring Outstanding and Co-ordinate with operation Team etc.

                                  

Required Skills & Qualifications

  • 1–3 years of experience in Billing.
  • Good knowledge of Tally Prime.
  • Strong command of MS-Office, MS-Excel ( with formula)
  • Good communication and coordination skills
  • Knowledge of Accounting software

Profile :- Executive-Accounts

Qualification : B.Com/ M.Com

Working Hours : 10 AM – 6 PM (Monday to Saturday)

Job location: Lucknow

Experience : Minimum 2 years’ experience in Accounting

Vacancies :4

 

Job responsibilities are as follows:

 

•           Billing to Client

•           Prepare Bank Reconciliation Statement

•           Reconcile Party ledger

•           GST Filling

•           Maintain Daybook

•           Voucher entries and other working of high volume data related to Accounts

.            Miscellaneous Accounts Work

.            Balance Sheet related work

                                  

Required Skills & Qualifications

  • 2 years of experience in accounting
  • Good knowledge of working of Accounts
  • Good communication and coordination skills
  • Knowledge of Accounting

 

Key Responsibilities

  • Prepare and circulate daily, weekly, monthly, and quarterly MIS reports.
  • Collect, consolidate, validate, and analyze data from various departments.
  • Develop and maintain management dashboards and performance reports.
  • Monitor key business KPIs, targets, achievements, and variances.
  • Ensure accuracy and integrity of data across all MIS reports.
  • Perform data reconciliation and identify discrepancies or gaps.
  • Coordinate with Sales, Operations, Finance, HR, and other departments for timely data collection.
  • Prepare ad-hoc reports and analysis as required by management.
  • Automate recurring reports and improve reporting processes.
  • Maintain databases, trackers, and master data.
  • Analyze trends and provide meaningful insights to management.
  • Ensure timely submission of all MIS reports.
  • Maintain proper documentation and version control of reports.
  • Support management with data-driven analysis for business planning and decision-making.

Technical Skills

  • Advanced MS Excel – Pivot Tables, XLOOKUP/VLOOKUP, INDEX-MATCH, SUMIFS, COUNTIFS, IF functions, charts, and dashboards.
  • Knowledge of Power BI or other reporting/visualization tools is preferred.
  • Working knowledge of MS Word and PowerPoint.
  • Experience with ERP systems will be an advantage.

Required Qualifications

  • Bachelor’s degree in Commerce, Business Administration, Computer Applications, Statistics, or a related field.
  • 2–8 years of relevant experience in MIS, reporting, data analysis, or business operations.
  • Strong analytical and numerical skills.
  • Excellent attention to detail and accuracy.
  • Good communication and coordination skills.
  • Ability to manage multiple reports and meet strict deadlines.

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